Built for equipment rental businesses
Equipment Rental Software: Rent Smarter. Manage Everything.
Equipment rental management software that puts your inventory, availability, bookings, payments, and maintenance in one place. Stop juggling spreadsheets and paper, and give your team a clear view of every item you rent.
Sample data shown for illustration.
Built for equipment rental businesses
- From $39/moThree plans, from small rental businesses to multi-location operations
- Online bookingLet customers reserve equipment online on Professional and Business plans
- Payments & invoicingTake payments and send invoices from the same system (Professional and Business plans)
- Multiple locationsRun more than one location on the Business plan
Equipment Rental Business Software for Every Part of Your Operation
Running an equipment rental business means knowing what you own, who has it, what they owe, and when it needs service. This equipment rental business software connects those pieces so your team works from one source of truth instead of several.
Equipment Inventory & Asset Lifecycle
Give every piece of equipment its own record, from the day it joins your fleet through every rental, inspection, and service. Know what you own and what condition it is in.
Real-Time Availability & Online Booking
Availability updates as bookings are made, which helps you avoid double bookings. On the Professional and Business plans, customers can book equipment online whenever it suits them.
Payments, Invoicing & Security Deposits
Send invoices, take payments, and handle security deposits without switching tools, and keep a clear record of what each customer has paid and what is still due. Payments and invoicing are included on the Professional and Business plans.
Fleet Maintenance & Mobile Inspections
Schedule maintenance, keep service history, and run mobile inspections at pickup and return, so equipment goes out ready and comes back documented. Equipment maintenance is included on the Professional and Business plans.
Equipment Rental Inventory Management Software for Your Whole Fleet
Spreadsheets and whiteboards work until your fleet grows. With equipment rental inventory management software, every item lives in one inventory with its status, rental history, and maintenance record attached.
- One record for each item across its full lifecycle in your fleet
- See at a glance what is available, out on rent, or in the shop
- Link every rental order and customer to the equipment involved
Equipment Rental Booking Software That Prevents Double Bookings
Nothing costs a rental business trust faster than promising the same excavator to two customers. Our equipment rental booking software keeps availability current in real time, so you can see what is truly free for the dates requested before you say yes.
- Real-time availability by date for every item
- Double-booking prevention built into the booking flow
- Online booking so customers can reserve equipment without a phone call (Professional and Business plans)
- Rental orders and customer records tied to every booking
Payments, Invoicing, and Security Deposits in One Place
Get paid without chasing paperwork. Generate invoices from rental orders, take payments, and manage security deposits in the same system where you manage the rental.
Fleet Maintenance and Mobile Inspections Built Into Every Rental
Equipment that is not ready costs you a rental and sometimes a customer. Keep service history and upcoming maintenance next to each item, and run inspections from a mobile device when equipment goes out and comes back.
- Maintenance tracking for every item (Professional and Business plans)
- Mobile inspections at pickup and return
- Service history stays with the equipment record
How Equipment Rental Software Works
Three steps take you from spreadsheets to a system your whole team can use.
1. Add your equipment
Create a record for each item in your fleet with the details your team needs to rent it out.
2. Take bookings
Accept bookings from your team and, on Professional and Business plans, from customers online. Availability updates as each booking is made.
3. Rent, invoice, and maintain
Send invoices, collect payments and deposits, inspect equipment at pickup and return, and schedule service so it is ready for the next customer. Payments, invoicing, and maintenance are included from the Professional plan.
What You Gain With Equipment Rental Management Software
Fewer scheduling conflicts
Real-time availability and double-booking prevention help you say yes only to rentals you can fill.
Less manual work
Bookings, orders, invoices, and equipment records live in one system, so you re-key less and lose fewer details.
Clearer payments
Invoicing, payments, and security deposits sit next to the rental order, so it is clear who owes what.
Equipment that is ready to rent
Maintenance schedules and mobile inspections help you catch problems before the next customer does.
Built for Contractors, Tool Shops, Event Rental, and AV Companies
Whether you rent a few dozen tools or a yard full of machines, the daily work is the same: know what is available, book it, get paid, and keep it in good shape.
Construction and Heavy Equipment Rental
Track excavators, loaders, lifts, and generators with availability, service history, and rental orders in one place. It suits construction equipment rental businesses and heavy equipment yards that need to know what is out, what is due back, and what needs service.
Tool Rental
Track power tools and hand tools, and keep customer records and rental orders organized for busy counter and online rentals.
Party and Event Rental
Manage tents, tables, chairs, and staging with date-based availability, so the same inventory is not promised to two events on the same weekend.
AV and Production Equipment Rental
Keep audio, video, and lighting gear accounted for across bookings, with inspections that show what went out and what came back.
Not sure it fits your business? Tell us what you rent and we will help you find the right plan.
Equipment Rental Software for Small Business: Simple, Scalable Pricing
Starter is $39/mo and built for small rental businesses. Move up to Professional or Business as you add users, locations, and equipment. Starter and Professional start with a free trial.
Starter
$39/mo
For small rental businesses
- Equipment inventory and real-time availability
- Bookings, customer management, and rental orders
- Basic reporting
- 2 users, 1 location
- Email support
Professional
$79/mo
Everything in Starter, plus:
- Online booking
- Payments and invoicing
- Equipment maintenance
- Advanced reporting
- 5 users
- Integrations
- Priority support and chat
Business
$149/mo
For multi-location operations
- Everything in Professional
- Unlimited users
- Multiple locations
- Priority support
Connect Your Rental Software to the Tools You Already Use
Integrations are included with the Professional and Business plans. Tell us which tools your team relies on and we will confirm what connects to your setup.
Equipment Rental Software FAQ
Answers to common questions about equipment rental software, pricing, and getting started.
What is equipment rental software?
Equipment rental software is a system rental businesses use to manage their equipment, availability, bookings, payments, and maintenance in one place. Instead of spreadsheets, whiteboards, and paper forms, your team works from a single, current record of what you own and what is rented.
Who is this equipment rental software for?
It is built for businesses that rent out equipment, including contractors and construction equipment rental companies, tool rental shops, party and event rental businesses, and AV and production rental companies. Starter is designed for small rental businesses, and Business supports multiple locations.
How does the software prevent double bookings?
Availability updates in real time as bookings are made. Each booking is checked against current availability for the dates requested, so you can see when an item is already committed before you confirm another rental.
Can customers book equipment online?
Yes. Online booking is included with the Professional plan ($79/mo) and the Business plan, so customers can reserve equipment without calling your team. Availability stays in sync with the rest of your bookings.
Can I take payments and security deposits?
Yes. Professional and Business plans include payments and invoicing, and security deposits are handled as part of the rental, so you can see what has been paid and what is still due.
How do maintenance tracking and mobile inspections work?
You keep maintenance history and upcoming service with each piece of equipment, and mobile inspections let your team document condition at pickup and return. Equipment maintenance is included from the Professional plan.
How much does equipment rental software cost?
Plans start at $39/month for Starter, $79/month for Professional, and $149/month for Business. Starter and Professional start with a free trial, and Business is available through a demo. See the pricing page for a full plan comparison.
Is it a good fit for a small business or multiple locations?
Yes to both. Starter ($39/mo) is designed for small rental businesses and includes 2 users and 1 location. Professional ($79/mo) adds 5 users, and Business ($149/mo) adds unlimited users and multiple locations.
Ready to Rent Smarter and Manage Everything?
Start your free trial and see how equipment rental software can simplify your inventory, bookings, payments, and maintenance. Prefer a walkthrough? Book a demo and we will show you around.